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Privacy Policy

A legal disclaimer
 

his Privacy Policy describes how Medonco Events Pvt. Ltd. ("the Company," "we," "us," or "our") collects, uses, shares, and protects information in connection with our event management services. By engaging our services, you agree to the terms outlined below.

1. Data Ownership and Property Rights

At Medonco Events Pvt. Ltd., we maintain a transparent policy regarding the data generated during the planning and execution of an event:

  • Joint Ownership: All event-related data—including but not limited to guest lists, registration details, analytical reports, and event photography/videography—is the exclusive property of Medonco Events Pvt. Ltd. and the Client.

  • Usage Rights: Both parties hold the right to use this data for record-keeping and administrative purposes. The Company reserves the right to use event media (photos/videos) for promotional and portfolio purposes unless a non-disclosure agreement (NDA) is signed otherwise.

2. Information We Collect

We collect information necessary to provide high-quality event services, including:

  • Identity Data: Names, titles, and professional affiliations of clients and attendees.

  • Contact Data: Email addresses, phone numbers, and billing addresses.

  • Financial Data: Bank details and payment records for processing transactions.

  • Event-Specific Data: Dietary preferences, travel details, and accommodation requirements.

3. How We Use Your Information

We use the collected data to:

  • Plan, coordinate, and execute event logistics.

  • Process payments and issue invoices/receipts.

  • Communicate updates, schedules, and post-event feedback forms.

  • Comply with legal and tax obligations.

4. Data Sharing and Third Parties

To ensure the success of an event, we may share relevant data with:

  • Vendors & Partners: Hotels, catering services, and transport providers (only data essential for their specific service).

  • Legal Authorities: When required by law or to protect our legal rights.

  • Note: We do not sell your personal data or event databases to third-party marketing firms.

5. Data Security

We implement robust technical and organizational measures to protect your data against unauthorized access, loss, or alteration. Access to sensitive client data is restricted to authorized employees and contractors who need the information to perform their duties.

6. Data Retention

We retain event-related data for as long as necessary to fulfill the purposes for which it was collected, including legal, accounting, or reporting requirements. After this period, data is either anonymized or securely deleted.

7. Confidentiality

Both the Company and the Client agree to keep sensitive business information (budgets, proprietary concepts, and trade secrets) confidential and shall not disclose such information to any third party without prior written consent.

8. Changes to This Policy

Medonco Events Pvt. Ltd. reserves the right to update this Privacy Policy at any time. Any changes will be effective immediately upon posting the updated policy on our official communication channels.

Contact Us

For any questions regarding this Privacy Policy or your data, please contact: Medonco Events Pvt. Ltd.

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